1. NIMA CONFERENCE HALL

STANDARD OPERATING PROCEDURE FOR BOOKING OF NIMA CONFERENCE HALL

General

1. NIMA Nashik has two Conference Halls which are named as Zenith Conference Hall and Seminar Hall. These both halls are having seating capacity of approx 50 persons and 200 persons respectively and are fully air conditioned. These halls are mainly meant for conducting various in house meetings of all office bearers and members of NIMA. Besides in Nashik, we have one more Conference Hall located at Sinnar.

2. During vacant period when there is no internal meeting, these halls are made available on payment basis to other agencies/institutions/persons also on payment basis.

Procedure

3. Booking of these halls is purely based on written request in the form of Email/letter and duly signed by an authorized person. In case of an emergency, the booking may be done telephonically, followed by written request. The availability of hall and booking thereto is solely based on FIRST COME FIRST SERVE ALONG WITH THE REQUISITE PAYMENT OF BOOKING IN ADVANCE.

Charges

4. The booking amount is payable in the name of NIMA ACCT NO 60025273508, BANK OF MAHARASHTRA, SATPUR BRANCH, NASHIK, IFS CODE MAH 0000166. The amount is as under:-

(a) Zenith Mini Conf Hall (Ground Floor): @Full Day Charges – Rs. 3,500/- | Half Day (3 Hours only) – Rs. 2,000/-

(b) Seminar Hall Nashik: @Full Day Charges – Rs. 7,000/- | Half Day (3 Hours only- Rs. 3,500/-

(c) Sinnar Seminar Hall: @Full Day Charges – Rs. 4,000/- | Half Day (3 Hours only) – Rs. 2,000/-

Legend: – @A full day is meant for maximum 8 hours only. Booking of halls will not be considered for less than 2 hours time. In any case, if the booking is done for less than 2 hours time, the amount will be charged minimum as chargeable for Half Day Booking. Free of Cost Services. Tables in the conference halls are for use at free of cost. Fresh Rooms for Gents and Ladies attending the conference/seminars are also at free of cost by NIMA.

FOR ANY ADDITIONAL REQUIREMENTS, The same may be catered individually.

5. Amenity Charges. In addition to the above booking charges, following amenity charges will be paid along with the booking charges :-
(a) Projector Charges (If required) Rs. 1500/-

(b) Sound System (Cordless Mike) Rs. 500/- for half day i.e. 3hrs and Rs. 1000/- for full day.

(c) Cleaning Charges (Post Seminar): Rs. 500/-(If catering is provided then cleaning charges will Rs. 1000/-)
(d) Mass Mailing: (Single): Rs.5000/- | (Double)- Rs. 10,000/-
(e) Mass Message: (Single, upto 160 characters )- Rs. 2000/-

(f) Generator Charges: Rs. 3500/- actual at your cost.

6. GST Tax. :- GST Tax as applicable will be charged extra along with the above booking amount through a consolidated cheque/Demand Draft.

7. Cancellation Charges :- In the event of cancellation of booking by the party the party shall have to bear the following cancellation charges as per the slab :-

15 days prior to date of event – 25% of the total amount payable.
7 days prior to date of event – 50% of the total amount payable.

Refund is not admissible for cancellation under the period mentioned other than above.

Contact

8. Request for booking of conference halls may be floated at the following:-
(a) Address for correspondence – NIMA House, P-14, MIDC, Satpur Nashik – 422007.
(b) Telephone No – 0253-2350277, 2361877, 2353877.
(c) FAX No – 0253-2353877.
(d) Email Id – nimanashik@gmail.com

Catering Facility

9. NIMA house does not have in house catering facilities for members conducting /attending the seminars/conferences. However, following agencies may be contacted for catering services on payment basis:-

(a) Mr. Shreyas, C/O Mahalaxmi Caterers (Cell No 9860692448).
(b) Mr. Sumeet, C/O Tulip Caterers (Cell No 9326615454).

Special Discount

10. NIMA Members will be entitled for a 10% discount on basic booking charges.

11. Any loss or damage or making unhygienic condition to the NIMA property will be recovered by the NIMA from the user person/agency/institute.

Disclaimer

12.NIMA, Nashik will not be responsible for any unforeseen circumstances /natural calamities. However, amount once paid to NIMA will not be returned/ refunded in any circumstances.
13.NIMA Nashik has right to reject any booking/event for which the conference hall booked.

2. NIMA NEWS BULLETIN

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